Other Useful Info

Cash Received

All cash coming into clubs must be paid into the Finance Office IMMEDIATELY, where it will be credited to your account. Remember to keep the receipt.

Invoices

Take invoices to the Finance Office where they will be stamped and brought back to the Sports Association Office for approval by the SA Treasurers.

BUSA Account and Match Fees

The SA has a budget allocated for funding BUSA or equivalent Inter-University competitions. This helps to cover the costs of transport, catering, accommodation and officials fees.

As a contributory cost, each player has to pay match fees of £4. These should be collected by the club Captain and paid in to the SA Office by 4pm Friday of the same week. Each week, the treasurers will transfer £4 per person travelling, or eating, from your club to the BUSA account. If your club policy is that you only pay if you play, it will be up to the club to effectively cover the cost of your substitutes. If your match fees are not paid, transport for away fixtures will not be supplied.

Names of individuals who won’t pay match fees will be dealt with by the Finance Office and then ultimately the University.

Christmas Dinners and Socials

VAT is very important and must be included in the cost of a ticket. The best way to organise this is at the Finance Office. Tell the Finance Office, once you have decided on the trip, meal details, how much you are going to charge, a rough idea of numbers etc and they will keep a list of who has paid.

This way you can sting those members who are trying to get a free ride! If you have any other problems, please ASK. The SA Treasurers would rather you ask than make a mistake as it makes their job easier.