FINANCE CODES 2008/2009
You will need these codes when filling out ALL financial forms so please make a note of the ones that apply to you.
On ALL Financial Forms:
The cost centre is C&S for Societies.
The department codes are based on your club name:
|
Society
|
Dept Code
|
Society
|
Dept Code
|
|
A & E
|
ARC
|
CONSERVATIVE FUTURE
|
CON
|
|
ACS
|
AFC
|
COSMO
|
COS
|
|
AIRSOC
|
AIR
|
|
|
|
AMNESTY
|
AMN
|
CYPRIOT
|
CYP
|
|
BACKSTAGE
|
BAC
|
EGGPLANT (VEGETARIAN)
|
EGG
|
|
BAMSA
|
AMS
|
EWB (ENG WITHOUT BORD)
|
EWB
|
|
BANG
|
ANG
|
EUROSOC
|
EURO
|
|
BUDS (DEBATING)
|
DEB
|
FOOSBALL
|
FOO
|
|
BASS
|
ASI
|
|
|
|
BCSS (Computer science)
|
COM
|
GASP
|
GAS
|
|
BEAST
|
ASE
|
GASTRONOMIQUE
|
GAT
|
|
BEEF
|
BEE
|
GERMAN
|
GER
|
|
BELLRINGERS
|
BEL
|
GRAVITY VOMIT
|
GRA
|
|
BETA (Ex Keyned)
|
ECO
|
|
|
|
BFIS (Fin & Inves)
|
BFI
|
HELLENIC
|
HEL
|
|
BIOSOC
|
BIO
|
ISLAMIC
|
ISL
|
|
BLADES
|
BLA
|
JEWISH
|
JEW
|
|
BODYSOC
|
BOD
|
KOREAN
|
KOR
|
|
BRAS
|
ALE
|
KNITTING
|
KNI
|
|
BREAKDANCING
|
BRA
|
LABOUR
|
LAB
|
|
BUCAS
|
CAS
|
LIBERAL DEMOCRATS
|
LIB
|
|
BUDDHISM & MEDITATION
|
BUD
|
LINKS (ST.JOHNS AMB)
|
LNK
|
|
BUFS
|
FIL
|
MAUS
|
MAU
|
|
BUGS
|
GUI
|
MUSIC
|
MUS
|
|
BUMCC
|
MCY
|
ONE WORLD
|
ONE
|
|
BUMPS
|
MPS
|
ORTHODOX
|
ORT
|
|
BUMS
|
BUM
|
PERSIAN
|
PER
|
|
BUNCS
|
NCS
|
PHOTOSOC
|
PHO
|
|
BUNSS
|
NSS
|
PSA
|
PSA
|
|
BAPS (PSY)
|
PSY
|
PHYSOC
|
PHY
|
|
BUSMS
|
SMS
|
Philosophical Society
|
PHI
|
|
BUST
|
STS
|
|
|
|
BUTA (THAI)
|
THA
|
RUSSIAN
|
RUS
|
|
CATHSOC
|
CAT
|
SALSA
|
SAL
|
|
CAPOEIRA
|
CAP
|
SAUDADE
|
SAU
|
|
CESA
|
CEN
|
SCANDINAVIAN
|
SCN
|
|
CHAMBER CHOIR
|
CCH
|
SCI-FI
|
SFI
|
|
CHAOS
|
CHA
|
|
|
|
CHEERLEADING
|
LEA
|
SPANISH AND ITALIAN
|
SPN
|
|
CHESS & BOARD GAMES
|
CBG
|
SU:CS
|
CHE
|
|
CSS (Chinese)
|
CHI
|
VISUAL ARTS
|
VIS
|
|
CHINAREN (MANDARIN)
|
MAN
|
WELSH
|
WEL
|
|
COCKTAIL
|
COC
|
WINE SOC
|
WIN
|
The expense code is based on what the transaction relates to. This must ALWAYS be filled in. Otherwise your forms WILL NOT be signed by the Societies Treasurers.
| Societies Income |
|
Societies Expenses |
|
| |
|
|
|
|
|
| Membership Income |
52105 |
|
|
Affiliation Fees Exp |
52205 |
| Activities Income |
52115 |
|
|
Entry Fees Exp |
52210 |
| Transport Income |
5210 |
|
|
Activities Expenses |
52215 |
| Equipment Resales Income |
52135 |
|
|
Admin Expenses |
52220 |
| Ticket Sales Income |
52140 |
|
|
Transport Exp |
52225 |
| Socials Income |
52145 |
|
|
Equipment Purchase |
52230 |
| Fundraising Income |
52150 |
|
|
Equipment Purchases Resale |
52235 |
| Sponsorship Income |
52155 |
|
|
Ticket Expenses |
52240 |
| |
|
|
|
Socials Expenses |
52245 |
The club chair and treasurer are the only two signatories that are valid. You CANNOT make out and sign financial request to yourself which is why two signatories are required. If we do not have signatures then your Society can’t function.
VAT - It is very important that if you are paying out for anything that you order, you must ask if it includes VAT. VAT is charged on all orders. If the order is for re-sale remember to charge your members VAT or your club and Societies stand to lose mega-bucks.
INCORRECTLY FILLED OUT FORMS WILL NOT BE ACCEPTED SO MAKE SURE YOU FILL THEM OUT CORRECTLY PLEASE!