University Employment
If you are a member of staff working at the University of Bath and wish to employ a student, advertise a job or have a query regarding pay or deadlines, you'll find all the information you need right here. Please note that students will not be set up retrospectively for work carried out and will therefore not be paid unless they have been in to JobLink with their details before they have undertaken any work.
All students are now required to prove their eligibility to work in the UK BEFORE starting their jobs. These must be brought to the Joblink office (1E 3.11) in person, along with the rest of the registration forms.
List A - Documents required to prove ongoing eligibility for work
List B - Documents required to prove eligbility to work for up to 12 months
Documents that are not accepted as proof of eligibility to work in the UK
Advertising your vacancy
All University jobs should be posted through JobLink. You are contravening the University's equal rights policy if you do not do this. By offering the role to as wide an audience as possible you are more likely to find the right person.
There are some jobs (such as invigilators and some research posts) that need to go through the Human Resources team. Your HR Manager can advise you on this.
More information>>
JobLink works closely with payroll to ensure as many students are processed for pay as possible each month. In order to do this we have strict deadlines which fit in with payroll's processes.
If you have any questions about timesheets or pay, please contact the payroll office. In some circumstances it is possible for an emergency cheque to be raised by payroll.
Timesheets
Please note that JobLink does not process timesheets. The top copy (white) must go to Payroll (WH 4.12) by the deadline date (see above).
Pay queries
If you or your student has a query about their pay, please contact the Payroll department on extension 4410, 5715 or 5038 or email finance-queries@bath.ac.uk .
If you would like to request a cheque payment for a student who has missed the deadline, please complete this form. This will only be approved in special circumstances.
If you would like to check whether your student has been set up on the payroll system please email joblink@bath.ac.uk.
The University’s Human Resources office sets pay scales every year for all staff. This is the same for student staff and all student workers need to be paid on this scale. Although the bandings tend to be quite broad we expect you to make justified decisions about choosing the right pay.
If you would like to download a Casual Worker Starter Form, you may do so here. This will enable you to pre-populate your fields before interviewing the student, and once you've printed it out all you need do is sign it. Please make sure you print it out onto blue paper otherwise payroll will be unable to process the form. Hand the original form to your student and ask them to come to JobLink to complete the rest of the forms. Please note that this must be done BEFORE the student starts any work for you.
National Minimum Wage
The Government has accepted the Low Pay Commission’s recommendation that from October 2008 the adult minimum wage will rise to £5.73 from £5.52; the Development Rate for workers aged 18 to 21 will increase to £4.77 from £4.60.
Visit the LowPay website>>